What level of education should a prevention advisor have?

Know the conditions and make the calculation

Table of contents

When is a prevention advisor mandatory?

Every employer has a legal obligation to actively participate in preventative measures for well-being at work. As soon as an employer hires his first employee, preventative actions are expected to be taken in all areas of well-being.
A prevention advisor should always be appointed. Although in limited cases there is room for employers to act as prevention advisors themselves, this is no longer the case in high-risk activities and in larger companies.

Specifically, how does the calculation work?

Article II.1-2.-§1 of the Codex classifies all companies into different groups (A, B, C or D) based on the number of employees (WN) and business activity (in particular the risk). These two factors are crucial to the level of training required of the prevention advisor.
The text of the Welfare Act, like many pieces of legislation, is not always easy to understand. Prevom strives to make its terms and calculations as understandable as possible and uses a three-step process to do so:

Determining the risk level

Determining the risk level is crucial, and as mentioned earlier, the level of training of the prevention advisor is directly linked to the risk of the business activity. The review should be done carefully; the classification of the company is of great importance. It is important to note that the highest category always has priority!
For example, a metal processing company falls under medium risk, while a company producing products from metal falls under high risk. Even if your company is technically also a metal processing company, it falls under high risk if it manufactures products from metal.

It is important to note that the highest category always has priority!

Very high risk

High risk

High risk

Low risk

All companies that don’t fall into the higher risk groups. This category includes businesses whose activity is inherently less risky for personnel, such as wholesale & retail, a consulting firm, etc.

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Calculation of the number of employees

In addition to risk, the number of employees also plays a crucial role. This requires more than a one-time assessment: it involves looking back over the past four quarters to determine how many employees a company has within the scope of prevention. The specific calculation method for a company’s number of employees is clearly defined in Art. II.1-2.-§2 of the Codex.
The procedure is described as follows:  

"The number of employees shall be calculated by dividing the number of calendar days on which each employee, during a period of the four trimesters preceding each trimester, is registered in the personnel register, the maintenance of which is imposed by Royal Decree No. 5 of October 23, 1978 on the maintenance of social documents, or in any other document maintained for this purpose if the employer is not subject to the provisions of said Royal Decree and divide it by by three hundred and sixty-five.

When the actual hourly schedule of an employee does not reach three-fourths of the hourly schedule that would have been his if he were employed full-time, the number of calendar days on which he was entered in the personnel register during the period referred to in the first paragraph shall be divided by two.

The number of assimilated persons referred to in Article 2, §1, second paragraph, 1°, (b) to (e) of the Act shall be calculated by dividing the number of hours during which they perform labor, apprenticeship or some form of work during a period of four trimesters preceding each trimester by one thousand seven hundred fifty."

This procedure may not be easy to understand. We now briefly summarise what is essential.

Equalised employees

This calculation also refers to Article 2, §1, second paragraph, 1°, (b) to (e) of the Law of August 4, 1996 on the welfare of workers in the performance of their work. This article describes the categories of persons who are equivalent to employees, and they are also included in the calculation.
These categories include:

The employee formula

The formula for calculating the number of employees is as follows:

Number of employees =
(days of full-time employees enrolled) / 365
(enrolled days part-time employee / 2) / 365
(enrolled days equivalent employee) / 1750

Divide part-time employees by 2. divide equalised employes by 1750 instead of 365.

Determining the level of education

After calculating both the risk of the company and the number of employees, one can proceed to determine the level of training required for the prevention advisor.

Check the result carefully to make sure the advisor appointed has the correct level of training.

Looking for clarity?

What if the company has multiple units? Is it useful to appoint multiple advisors? Should every prevention advisor be the same level? Which is better for my business - internal or external PA?

Prevom has customised solutions:
We will be happy to inform you about the possibilities!