Creating a fire prevention file is not only required by law, it is the backbone of your company’s fire safety & internal emergency plan. This file ensures you are prepared for emergencies, reducing the risk of injury and damage.
With an up-to-date fire prevention file internal emergency plan, not only can you react quickly, every second counts, but you can also take preventive measures that reduce fire risks. This keeps your company, your staff or your patrimony protected. This is not a bureaucratic formality, but an essential part of responsible business. Contact us for more information.
Do your employees know what to do if an incipient fire breaks out? According to Codex Book III, title 3, every employer must establish a fire fighting service.
Your fire prevention file describes the organisation of your internal fire-fighting service. It’s about more than just being able to use a fire extinguisher; it is about a team trained to act calmly and effectively when every second counts.
Prevom can provide training for your first intervention team.
Panic is a bad advisor. Your file contains the written procedures step by step. These are your rules for emergencies and evacuation.
Clear evacuation routes and procedures are the map to safety. Your file contains a detailed plan showing everyone the way to the nearest exit and assembly point.
When the public emergency services arrive, they need immediate, accurate information. The intervention file in your fire prevention file is their guide, providing them with all the technical information for intervention.
So it is important to provide sufficient information exchange with public emergency services so that they are prepared to deal with your specific situation.
Nowadays, it is possible to create and register the intervention plan digitally in the platform provided for this purpose by your fire zone (DIP: digital intervention plan).
Regular evacuation drills turn your plans from theory into practice. We relieve you of your worries by providing preparation, guidance and reporting. That way, you are in compliance with the annual obligation for evacuation drills and a safe evacuation can go ahead in case of an emergency.
A list and map of where your fire extinguishers, alarms and other resources are located ensures that these life-saving fire protection tools are always within reach. This way, you can prevent a fierce fire.
Your firefighting equipment should always be ready for use. Your safety register keeps track of when each item was last checked and maintained.
If you have special permission to deviate from standard procedures, your file records why this is safe and what extra measures you have taken.
Advice from our fire safety experts will give you additional insights and recommendations to strengthen your fire safety of your business.
Choosing Prevom means choosing total peace of mind in fire safety. For us, your peace of mind comes first. We understand the complexities of an efficient fire prevention policy and use our expertise to ensure your company not only meets all legal obligations, but also a safe workplace.
Our team takes the entire fire prevention dossier off your hands, from risk analysis to evacuation plans and maintenance of safety equipment. With Prevom as your partner, you can focus on your business operations while we ensure that your employees feel fire safe and secure. Your safety is our mission.
A fire prevention file is a mandatory document describing all fire safety measures and provisions within a company. The file includes information on emergency exits, extinguishers, evacuation plans, risk assessments and maintenance of fire safety systems. It is designed to ensure fire safety and that employees can respond quickly and efficiently in the event of an emergency.
Yes, companies are required by law to prepare a fire prevention file.
A fire prevention file must contain at least the following information:
The employer is responsible for preparing the fire prevention file, but this can be outsourced to a fire prevention consultant or other safety officer within the company. This file must be kept up-to-date and available to the fire brigade and other inspection services.
The fire prevention file should be updated regularly, especially after changes in the building, electrical installations or business activities that may affect fire safety. At least once a year, the file should be checked and updated where necessary. In addition, after each fire safety inspection or evacuation drill, the evaluation should be added to the file.
A complete and up-to-date fire prevention file demonstrates the company’s compliance with legal fire safety regulations. In the event of an inspection by the fire brigade, this file can help provide quick insight into the measures taken and the level of compliance with fire safety regulations. It prevents fines and ensures a smoother inspection.
If a company does not have a fire prevention file, this can lead to sanctions, fines or even temporary closure of operations. In addition, the lack of such a file can jeopardise the safety of employees because there is no structured approach to fire prevention and emergency procedures in case of fire.
Although a fire prevention file can, in theory, be prepared by the employer, it is recommended that it be done by a certified fire prevention consultant. This ensures that the file meets all legal requirements and that no important safety aspects are overlooked. An expert can also help carry out the risk analysis and advise on preventive measures.
A fire prevention file is broader and covers all aspects of fire safety within the company, while evacuation plans focus specifically on the procedures and routes to be followed in case of an emergency. Evacuation plans are a part of the fire prevention file, but the file also includes other elements such as fire extinguishers, risk assessments and inspection reports.
Follow these steps to create a fire prevention file:
This will tell you within half an hour which aspects of fire legislation are already in line and which still need attention.
We will also help you prioritise: which aspects deserve immediate attention, which hazards exist and which steps can be taken.
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